Organizing Email

Keep your inbox clean with Gaivota's powerful organization tools.

Folder Navigation

Quickly jump to any folder with keyboard shortcuts:

Shortcut	Folder
g i	Go to Inbox
g d	Go to Drafts
g s	Go to Sent
g a	Go to Archive (All Mail)
g j	Go to Junk (Spam)
g t	Go to Trash

Press g followed by the folder key in quick succession.

Archiving Email

Archiving removes emails from your inbox while keeping them accessible.

Shortcut	Action
e	Archive selected email(s)

Archived emails go to your Archive folder. They're out of your inbox but easy to find later.

tip

Use archive liberally. It's not delete - you can always search or browse your archive later.

Deleting Email

Shortcut	Action
#	Delete selected email(s)

Deleted emails go to the Trash folder. They'll be permanently deleted after 30 days (depending on your email provider's settings).

Empty Trash

To permanently delete all trash:

1. Navigate to Trash folder (g t)
2. Right-click and select "Empty Trash"

warning

Emptying trash is permanent and cannot be undone.

Moving to Folders

To move emails to a specific folder:

1. Select the email(s)
2. Right-click and choose "Move to..."
3. Select the destination folder

Drag and Drop

You can also drag emails from the list and drop them on a folder in the sidebar.

Marking as Spam

Shortcut	Action
!	Mark as spam/junk

This moves the email to your Junk folder and helps train Gaivota's spam detection.

Not Spam

If an email was incorrectly marked as spam:

1. Go to the Junk folder (g j)
2. Select the email
3. Press ! to mark as "Not Spam"

Bulk Actions

Selecting Multiple Emails

Shortcut	Action
x	Toggle selection on current email
* a	Select all emails in current view
* n	Deselect all
* r	Select all read emails
* u	Select all unread emails

Selected emails are highlighted. Any action you take applies to all selected emails.

Bulk Operations

With multiple emails selected:

• Press e to archive all
• Press # to delete all
• Press ! to mark all as spam
• Press Shift+U to mark all as unread

Undo Actions

Made a mistake? Press z to undo the last action.

Undo works for:

• Archive
• Delete
• Move
• Mark as spam
• Mark as read/unread

A toast notification appears confirming the undo.

info

Undo is available for a few seconds after the action. Act quickly!

Flagging Important Emails

Shortcut	Action
s	Toggle flag/star

Flagged emails are marked with a star and can be filtered in your email provider's web interface.

Mark as Read/Unread

Shortcut	Action
Shift+I	Mark as read
Shift+U	Mark as unread

Useful for emails you want to come back to later.

Tips for Inbox Zero

1. Process emails once: Read, respond, archive, or delete
2. Use archive liberally: Don't let emails pile up in inbox
3. Use keyboard shortcuts: Much faster than clicking
4. Bulk select: Clean up multiple emails at once
5. Flag sparingly: Only flag truly important items